Legal Blog

July 5, 2024

Understanding the Difference Between a Personal Representative and a Guardian in Florida

When navigating the legal landscape of estate planning and guardianship in Florida, it’s crucial to understand the distinct roles and responsibilities of a “personal representative” and a “guardian.” Both positions are appointed to manage important aspects of an individual’s life or estate, yet they serve different purposes and cater to different needs. With this article, we aim to clarify these roles while providing a brief overview of each.

 Personal Representative (also known as an Executor/Executrix)

A personal representative, often referred to as an executor or executrix in other states, is an individual appointed by the court or designated in a will to manage the estate of a deceased person (decedent). The primary responsibilities of a personal representative may include:

  • Identifying and Collecting Assets: Locating and securing all assets owned by the decedent.
  • Paying Debts and Taxes: Settling any outstanding debts and taxes owed by the estate.
  • Distributing Assets: Ensuring the remaining assets are distributed to the beneficiaries as specified in the will, or according to Florida law if there is no will.

It’s important to note that a personal representative does not usually have responsibility for minor children or dependents unless they are specifically named as a guardian in the will or appointed as a guardian separately by the court.


A guardian in Florida is an individual appointed by the court to make decisions on behalf of a minor child (under 18 years old) or an incapacitated adult who cannot make decisions for themselves. The establishment of guardianship is intended to protect the interests of those who are unable to care for themselves or manage their affairs due to age, incapacity, or disability. Key responsibilities of a guardian include:

  • Providing Care: Ensuring the well-being of the ward, including their physical care, health, and safety.
  • Managing Finances: Handling the financial affairs of the ward, including budgeting, paying bills, and managing investments.
  • Making Decisions: Making educational, medical, and personal decisions that are in the best interest of the ward.
  • Periodic Review: The guardian’s authority is subject to regular court review to ensure it is being exercised appropriately and in the best interests of the ward.

Key Differences between a Personal Representative and a Guardian

Understanding the differences between a personal representative and a guardian is essential for those involved in estate planning or guardianship proceedings:

Role: A personal representative administers the estate of a deceased person, whereas a guardian makes decisions for a living individual who cannot make decisions for themselves.
Appointment: A personal representative is typically appointed based on the decedent’s will or by the court if there is no will. In contrast, a guardian is appointed by the court based on the specific needs of the minor or incapacitated person.
Responsibilities: A personal representative focuses on managing and settling the decedent’s estate, while a guardian provides ongoing care and decision-making support for the ward.

Contact an Experienced Probate and Estate Planning Attorney Near You

While both roles involve significant fiduciary responsibilities, understanding their distinct purposes is crucial for effective estate and guardianship planning. A personal representative ensures that the wishes of the deceased are honored and their estate is properly managed and distributed. On the other hand, a guardian is dedicated to the ongoing care and well-being of a minor or incapacitated person. By recognizing these differences, individuals can make informed decisions that best serve the needs of their loved ones and their estates.  If you are a nominated personal representative or have recently lost a loved one and need assistance, contact us today for a free case evaluation – (954) 999-9683


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